Close the mailbox without erasing the business record.
A business can stop operating while its history remains useful for taxes, warranties, former clients, contracts, memories, or future questions. Preserve the authorized record before you cancel the mailbox or tenant.
Archive the business records the owner is entitled and required to keep, verify them, then close the provider service separately. AtArchive does not decide legal retention periods or override client confidentiality.
What can still matter after the business stops
The inbox often outlives the operation because the record still has jobs to do.
Client and vendor correspondence
Old relationships, commitments, introductions, and project context can remain useful after the company is inactive.
Receipts, invoices, and attachments
Administrative and financial records may be needed after the last sale or invoice.
The story of how the business operated
For founders and owners, years of correspondence can preserve institutional memory even when the live systems are gone.
Wind down the account without rushing the archive
Treat closure as a records decision first.
Define what the business may or must retain
Apply ownership, contractual, confidentiality, tax, and legal requirements.
Archive supported records
Preserve the approved mailbox and relevant supported files while access still works.
Verify before cancellation
Search representative clients, dates, invoices, and attachments before ending the subscription.
Business ownership does not erase other obligations
A business archive can contain customer, employee, partner, health, financial, or confidential information.
- Follow applicable retention and privacy obligations.
- Do not preserve records that the business is not entitled to retain.
- AtArchive is not a regulated records-management certification by default.