Keep the permitted scholarly history after the institution closes the account.
University and research accounts can hold years of advisor correspondence, collaborators, decisions, attachments, conference logistics, and professional relationships. Preserve the material you are allowed to keep before institutional access disappears.
Archive permitted correspondence while the institutional account still works, verify representative records, and keep institutional ownership, research confidentiality, participant privacy, and policy boundaries explicit.
Academic history can outlive the account
Several kinds of value are easy to lose at departure.
Advisor and collaborator correspondence
Years of scholarly context may not exist anywhere else in one place.
Research decisions and attachments
Drafts, data-related correspondence, submissions, reviews, and project artifacts can matter later.
Professional network history
Introductions, conferences, fellowships, and collaborators can become part of a long-term career archive.
Preserve before institutional offboarding
Do not assume alumni access will preserve everything you need.
Check institutional policy
Determine which correspondence and records you are permitted to retain.
Archive the supported mailbox
Preserve the approved history while account authorization still works.
Verify key periods and people
Search representative advisor, project, conference, and collaborator records before access ends.
Academic records have ownership and ethics boundaries
Research correspondence may contain confidential data, participant information, unpublished work, institutional records, or collaborator material.
- Follow university and funder policies.
- Do not treat account access as permission to copy all research data.
- AtArchive does not automatically create a full Research Project History from these records.